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As the experience and professional event planners with over three decades of experience, I have often wondered by others why they will have the services of a professional and you not only make. Some of these reasons are: the ability to conduct a thorough needs analysis, professional to negotiate all aspects of cost reduction ideas, understanding the differences between the value and quality, marketing, organization and management of time.
First professional event managers perform a needs analysis first, to do otherwise. This analysis has carefully considered all aspects of the organization, including its history and heritage of what the needs are also rooms, tours, lectures, seminars and / or training, given all the things to complement other, the cost of everything, including the food and beverage and audio-visual, expected revenues (including fees, grants, sponsorships, etc.) and expenses as well as the objectives and intentions of the event. These areas, then the basis of a professionally designed application for Proposals (RFP), the extent and should always be used before also considering negotiating contracts. The R.F.P. Then, an amendment to a future contract. Organizations need to escape, someone claims that the professional who does not perform this procedure are first!
This second process is the basis for negotiations. Any perceived and conceived space must be negotiated. A true professional should always do his homework and therefore reap the maximum results with a technique for negotiating win-win.
A third professional should be able to review the methods and needs, and with a plan to save money effectively in all aspects of the event from the planning stage in marketing, organization, planning and implementation. There is no answer, and if a professional has its plan to adapt the organization, not just some. Rhetoric attractive but unsuitable for design ideas Stay away from individual mat or a plan for all philosophies.
Fourth value and quality are not the same when it comes to events. This is not what the organizer is not paid, but as demonstrated by the participants and potential participants of this value. This is why it is so important for organizations to prioritize their planning and their needs and deliver a program that draws participants and sponsors, and makes people want to visit.
5th organizers need to consider their event marketing in terms of their usefulness, effectiveness, cost and purpose. Pre-event marketing should always start well in advance!
6th great event planners are always more productive and fun time management.
7th Real professionals are well organized, never leave anything to chance level, planning and back-up!
If your company is considering making an event? It all depends on needs, budget, and cost. A successful event planner you should always ensure that the amount he saves will be better than revenue neutral, if the economies and efficiencies in comparison.